Contents

Family Educational Rights and Privacy Act (FERPA) - 7.1

The Family Educational Rights and Privacy Act (FERPA) of 1974 (Public Law 93-380), as amended, Oregon Revised Statutes 351.065, and Oregon Administrative Rule 580-013-0005 of the State Board of Higher Education afford students certain rights with respect to their educational records. They are:  

  1. The right to inspect and review the student’s education records within 45 days of the day the university receives a request for access. Students should submit to the registrar, dean, head of the academic department, or other appropriate official, written requests that identify the record(s) they wish to inspect. The university official will arrange for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the university official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.
  2. The right to request the amendment of the student’s education record that the student believes are inaccurate or misleading. Students may ask the university to amend a record that they believe is inaccurate or misleading. They should write the university official responsible for the record, clearly identify the part of the record they want changed and specify why it is inaccurate or misleading. If the university decides not to amend the record as requested by the student, the university will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
  3. The right to consent to disclosures of the personally identifiable information contained in the student’s educational record, except to the extent that FERPA authorizes disclosure without consent. One exception that permits disclosure without consent is disclosure to school officials with legitimate educational interests. A school official is a person employed by the university in an administrative, supervisory, academic or research, or support staff position (including health staff); a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an educational record in order to fulfill his or her professional responsibility.
  4. The right to file a complaint with the U.S. Department of Education concerning alleged failures by Oregon State University to comply with the requirements of FERPA. 

 

The name and address of the office that administers FERPA is: 

Family Policy Compliance Office 
U.S. Department of Education 
400 Maryland Avenue, SW 
Washington, DC 20202-5901 

Oregon Board of Pharmacy (OBOP), FERPA and required reporting 

Pharm.D. students are required to have an active intern license issued by the OBOP, described above. Because students will be participating in patient care activities covered by their pharmacy intern license, the Oregon Board of Pharmacy requires that we notify them of changes in academic status that affect licensure and professional conduct that may compromise patient safety. For example, if a student does not advance into the second year of the professional program and thus is unable to counsel patients under their license, we are required to notify the OBOP of all students who are delayed for whatever reason. Similarly, we must notify the OBOP if a student is dismissed from the Pharm.D. program. We do not notify the OBOP if a student is on an academic leave of absence due to personal reasons or Probation status if we expect that the student will be returning within a year to complete the full program.  

If we are aware that a student has violated OBOP rules by conducting themselves in an unprofessional manner, we have reporting obligations to the OBOP. For example, if a student engages in patient care or pharmacy outreach activities without the oversight of a licensed preceptor, we are required to report these actions to the OBOP. Student behaviors that include illicit drug seeking or inappropriate professional conduct in experiential settings may also be reported to the OBOP. Students have an obligation to self-report events, such as an arrest, that may affect licensure and need to do so promptly and respond completely to all OBOP inquiries. 

Enrollment Verification - 7.2

In many cases, students will be required to submit an Enrollment Verification when applying for scholarships, intern licenses, etc. Students requesting verification of enrollment at Oregon State or degrees earned spring 2000 to the present may obtain the information by following instructions for different options on the OSU Registrar’s site at https://registrar.oregonstate.edu/verify-your-enrollment Alternatively you may request a verification from the National Student Clearinghouse website (http://www.studentclearinghouse.org/) and use a credit card to pay for the service  

National Student Clearinghouse 
13454 Sunrise Valley Dr., Suite 300 
Herndon, VA 20171 
Telephone: 703-742-4200 (8:30 am to 7 pm EST) 
FAX 703-742-4239 

Website: www.studentclearinghouse.org  
E-mail: [email protected]  

Loan companies, other agencies, and even parents can contact the NSC directly for enrollment verifications. Please include your legal name, social security number, and date of birth on all correspondence as well as the mailing address of the recipient for the verification. 

Verifying Enrollment in the College of Pharmacy - 7.3

Submit this form to request verification of your education. It can take 1-2 weeks for documentation to be sent. An email will be sent to you when your letter or form is sent. Please submit a separate form for each letter/form you need sent.